How Our Event Photography Proposals Work
Corporate event photography pricing depends on the scope of your event, so Bela Foto prepares a custom proposal for every conference and corporate event. Here is what shapes your proposal, and what to send us so we can prepare it quickly.
Request a Custom Proposal →We typically respond to initial inquiries within 3 hours.
How Is the Cost of Event Photography Determined?
Your proposal is based on the scope of your event. These are the factors we look at.
Dates & Duration
The number of event days and coverage hours per day.
Location
The city and venue where your event takes place.
Team Size
How many photographers and videographers your event requires.
Simultaneous Coverage
Concurrent sessions, breakout rooms, exhibit halls or activations happening at the same time.
Deliverables
Photography, videography and video editing, headshots, and how many final images or edits you need.
Editing & Turnaround
Standard delivery or expedited photo delivery options.
Production Complexity
Run-of-show changes, VIP and executive coverage, staging and lighting conditions.
Additional Services
Add-ons such as on-site photo printing, a photo booth, AI-powered instant event photos or extended coverage hours.
Pricing & Proposal Questions
Do you offer fixed packages?
We build each proposal around your program rather than fixed packages, so you pay for the coverage your event needs.
Do you charge travel fees?
No. We don’t charge travel fees, wherever your event takes place. Our established teams across 100+ U.S. cities cover events locally, and when travel is needed, we don’t bill for it. Venue parking, when required, is billed as an expense.
Can you cover events in more than one city?
Yes. Bela Foto is based in Miami with established photography and video teams across 100+ U.S. cities, coordinated centrally so every event follows the same production standards. See the cities we cover.
What should I include in my inquiry?
Event dates, city and venue, coverage hours, your photography and video needs, and your contact details. A run of show or agenda helps if you have one.
How quickly will I hear back?
We typically respond to initial inquiries within 3 hours, then prepare a customized proposal once we’ve reviewed your requirements.
How are photos delivered, and how quickly?
Professionally edited images are delivered in an online gallery. Shorter events are typically delivered in 2–3 business days and multi-day conferences in 7–10 business days. Expedited photo delivery options are available, and your exact timeline is confirmed in your proposal.
Are same-day highlights included?
Yes. Same-day photo highlights are included, typically 30–50 selects from each event day, so your marketing and PR teams can share while the event is still happening.
How can we use the photos?
You receive a non-exclusive commercial usage license to use delivered photos for permitted business purposes, including marketing, public relations, websites, social media and internal communications. Bela Foto retains copyright, subject to your agreement.
Can you provide a certificate of insurance?
Yes. We can provide a certificate of insurance for your venue with up to $2M in liability coverage.
Which services can be included in a proposal?
Proposals can combine conference and convention photography, corporate event photography, corporate event videography and video editing, executive headshots, brand activations, on-site photo printing, photo booths, AI-powered instant event photos and expedited photo delivery, coordinated as one project.
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Ready for a Proposal?
Share your event details, and our team will review your requirements and prepare a customized proposal.
Request a Custom Proposal →We typically respond to initial inquiries within 3 hours.